Procurement & Contract Management Training Program – Kigali, Rwanda (10 Days)
Date and Time
Date: Sep 22-3rd Oct, 2025, 8:30 AM – 5:00 PM
Venue
Kigali, Rwanda.
Overview
This 10-day training program is designed to equip participants with essential skills in procurement and contract management, enabling them to acquire goods, works, and services efficiently while ensuring transparency, accountability, and value for money. The program covers the entire procurement cycle—from planning and sourcing to contract negotiation, administration, and closure—incorporating international best practices, public procurement standards, and donor-funded project requirements.
Interactive case studies, group work, simulations, and real-world examples will ensure participants gain practical knowledge to apply in their organizations immediately.
Learning Objectives
Training Objectives
By the end of the program, participants will be able to:
1. Understand the principles, policies, and regulatory frameworks governing procurement and contracts.
2. Develop and implement procurement strategies aligned with organizational goals.
3. Apply effective methods for supplier sourcing, evaluation, and selection.
4. Draft, negotiate, and manage contracts to minimize risks.
5. Apply contract monitoring, compliance, and performance evaluation techniques.
6. Handle procurement fraud, corruption risks, and ethical dilemmas effectively.
7. Leverage digital procurement systems and e-procurement tools.
8. Align procurement with sustainability, inclusivity, and value for money.
________________________________________
Training Benefits
• Mastery of procurement and contract management frameworks.
• Enhanced negotiation, supplier management, and contract administration skills.
• Practical tools, templates, and checklists for immediate workplace use.
• Improved compliance with public procurement laws, donor requirements, and international standards.
• Ability to reduce procurement risks, fraud, and inefficiencies.
• Exposure to global procurement innovations including e-procurement.
• Networking with professionals from government, NGOs, and private sector.
Who Should Attend
- The Program is ideal for:-
- • Procurement Managers and Officers
- • Contract Managers and Administrators
- • Supply Chain and Logistics Managers
- • Project Managers and Coordinators
- • Government Procurement and Tender Committees
- • NGO/INGO Procurement Specialists
- • Finance and Compliance Officers involved in procurement
- • Consultants and Auditors overseeing procurement processes
- ________________________________________
Workshop Outline / Modules
Day 1 – Procurement Foundations
1. Introduction to Procurement & Contract Management
o Principles of procurement
o Procurement in public vs. private sector
o Procurement cycle overview
2. Legal & Regulatory Frameworks
o National and international procurement laws
o Donor-funded project procurement guidelines (World Bank, UN, USAID, AfDB)
o Compliance requirements
________________________________________
Day 2 – Procurement Planning
3. Strategic Procurement Planning
o Linking procurement to organizational strategy
o Procurement needs assessment
o Annual procurement planning
4. Procurement Methods & Approaches
o Open tendering, restricted tendering, direct procurement
o Request for proposals (RFP), request for quotations (RFQ), competitive bidding
o When to use which method
________________________________________
Day 3 – Supplier Management
5. Supplier Sourcing & Selection
o Market surveys and supplier identification
o Prequalification and due diligence
o Supplier databases
6. Supplier Evaluation & Relationship Management
o Supplier performance evaluation
o Building long-term supplier partnerships
o Supplier risk management
________________________________________
Day 4 – Procurement Process & Documentation
7. Tendering & Bid Management
o Preparation of bidding documents
o Advertising and bid invitations
o Bid receipt and opening
8. Bid Evaluation & Award of Contracts
o Evaluation criteria (technical and financial)
o Bid evaluation committees
o Award decisions and notification
________________________________________
Day 5 – Contract Fundamentals
9. Contract Types & Structures
o Fixed-price, cost-reimbursable, time & materials contracts
o Framework agreements
o Choosing the right contract type
10. Key Elements of a Contract
• Essential clauses (scope, deliverables, price, duration)
• Payment terms, dispute resolution, termination clauses
• Drafting clear and enforceable contracts
________________________________________
Day 6 – Contract Negotiation & Risk Management
11. Negotiation Strategies & Techniques
• Preparing for negotiation
• Win-win vs. adversarial negotiation
• Cross-cultural negotiation skills
12. Contract Risk Management
• Identifying and mitigating risks in contracts
• Risk allocation between buyer and supplier
• Contingency planning
________________________________________
Day 7 – Contract Administration
13. Contract Implementation & Performance Management
• Monitoring supplier performance
• Key Performance Indicators (KPIs)
• Managing delays, disputes, and variations
14. Managing Changes & Amendments
• Handling scope changes
• Contract addenda and variations
• Avoiding contract creep
________________________________________
Day 8 – Ethics, Governance & Accountability
15. Ethics in Procurement & Contracts
• Transparency, accountability, fairness
• Avoiding conflict of interest
• Anti-corruption strategies
16. Procurement Fraud & Risk Mitigation
• Types of procurement fraud
• Red flags and detection techniques
• Fraud prevention strategies
________________________________________
Day 9 – Technology & Innovation in Procurement
17. E-Procurement Systems
• Digital procurement platforms
• Benefits and challenges of e-procurement
• E-tendering and e-auctions
18. Sustainable & Green Procurement
• Environmental and social sustainability in procurement
• Local sourcing and inclusive procurement
• ESG (Environmental, Social, Governance) considerations
________________________________________
Day 10 – Advanced Procurement & Closure
19. Contract Closure & Post-Contract Evaluation
• Closing contracts formally
• Lessons learned and knowledge management
• Dispute resolution and arbitration
20. Future Trends in Procurement & Contract Management
• Procurement in the digital era (AI, blockchain, automation)
• Global sourcing and supply chain resilience
• Preparing for the future of procurement
Facilitator
Global Leadership Institute Certified Trainers
Investment / Fees
- Standard Fee: USD 1890 per participant
- Group Discount:(3+ participants)- 10% off the standard fee
- Includes training materials, lunch, tea/coffee breaks, and certificate.
Registration Deadline
Sep 20,2025
How to Register
- Register here: https://www.leadership.rw/register/ or click “Register/Apply to Attend”.
- Then, payment details will be shown/visible & automatically emailed to you.
- Once payment is received, you’ll get a confirmation & pre-read pack 1 week before the workshop.
- Need help? Email: info@leadership.rw Call +250 738 713 619, +254 722 223084 (9 AM–5 PM EAT).